Condition Assessment

Preparing a Technical Evaluation, Site Survey and compiling an accurate assessment of conditions is an essential first step in developing a realistic master plan. Preparing this comprehensive site survey helps the client to define a realistically achievable scope of work that is consistent with client and community priorities. The assessment, which includes cost analysis, prioritization of projects and required time frame for each project, is conducted in a three-step process.

  1. Survey Preparation
  2. Facility Survey
  3. Prepare Report

Step 1: Survey Preparation

The Vemac team uses time-proven procedures for surveying. Existing forms, checklists and inspection procedures can be adapted to accommodate the specific needs of the client. We send information packages to appropriate staff members explaining the data gathering process and preparing them for the interviews. The package includes a schedule of events at each location and will identify survey team members that will be participating in the process. In preparing for the survey, Vemac reviews existing data available from the client. Also, included in this step is the finalization of the inspection forms to be used in the survey.

Step 2: Facility Survey

In this step, Vemac and the client will adopt a survey schedule and brief the client’s staff on the timelines for the surveys. Once the staff is appraised of the survey schedules, the on-site surveys are conducted and the information is entered into the computerized database and analyzed to prepare budget estimates and schedules.

Step 3: Prepare Report

Once all the data is gathered, it can be summarized and compiled in a comprehensive database allowing Vemac and the client to prioritize projects and prepare capital outlay schedules and cash flow projections. The report can then be organized and the findings presented in a comprehensive document.

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